Registrar’s Office: Cyr Hall

Fax Number: 834-7887
Sara Best, Registrar and Institutional Research Specialist (834-8646)
Joyce Plourde, Assistant Registrar, Transfer Officer/VA Certifying Official (834-7823)
Lisa Parent, Administrative Specialist (834-7520)
Registrar's Office Website

The Registrar’s Office is responsible for maintaining the academic records for students attending UMFK. The office is also responsible for registration and changes in student biographic information. The services which students may obtain in the Registrar’s Office are:

  • Registration and Course Schedules
  • Certification of good academic standing and enrollment
  • Certification for Social Security benefits
  • Change of address, name, and residence classification
  • Change of major or degree objective
  • Grade changes
  • Certification for graduation
  • Transfer information
  • Transcripts
  • Veteran Certification

Commencement

Commencement Website

Graduation

All students who plan to graduate must apply for their degree online. Applications for Graduation must be completed online. From the UMFK portal, go to the Offices menu, click on Registrar's Office, then click on Apply for Graduation. Complete application and click Submit. Once the application is received by the Registrar’s Office, it will be reviewed and the student will be notified of approval and/or any uncompleted degree requirements.

Commencement Activities & General Information

Detailed commencement activities information is available on our graduation procedures webpage.

The 2023/2024 commencement ceremonies will be on Saturday, May 4, 2024 in the UMFK Sports Center. Guest attendance and seating is unrestricted. No tickets are required; you can bring as many people as you wish. Family and guest seating sections are available on the gym bleachers or chairs on the floor. All seating is on a first-come-first-served basis.

Commencement Ceremonies

The University of Maine at Fort Kent has one formal ceremony in May of each year. All August 2023, December 2023, and May 2024 students completing their degree requirements are invited to participate.

Course Add or Drop

You may add or drop courses during the Add/Drop period with no academic penalty (see Academic Calendar in the UMFK portal or University Catalog for Add/Drop dates). Speak to your advisor and instructor for adding or dropping courses during the Add/Drop period.

Course Withdrawal

If you wish to withdraw from a class, you should discuss this decision with your advisor and instructor. If you simply stop attending the class, you will receive a failing grade. Course withdrawal AFTER the Add/Drop period will be assigned a grade of “W”. The student is responsible for the full cost of the course. The ‘Course Drop/Term Withdrawal’ form, (available at the Registrar’s office) must be completed, signed by the student, and returned to the Registrar’s office.

Term Withdrawal

If you decide to withdraw from the term (withdrawal from all courses), you should discuss this decision with your advisor and instructor. All courses withdrawn AFTER the Add/Drop period will be assigned a grade of “W”. Tuition adjustment is required.

The Term Withdrawal process starts with the Registrar’s office. You are required to complete the “Course Drop/Term Withdrawal” form. You will be required to meet with the Financial Aid, Business Office and other relevant departments to finalize the Term Withdrawal process. For more information, please see the Registrar’s office staff.

Privacy of Student Records

In compliance with the Family Educational Rights and Privacy Act, UMFK protects the privacy of educational records of all students. No personally identifiable information other than directory information will be disclosed outside the University without prior written consent of the student. All students have the right to inspect the information contained in their own educational records and to challenge the contents of the records. Copies of the formal institutional policy, which provides detailed information for implementation of the Act, may be obtained in the Registrar’s Office.

Transcript

A student’s complete academic work, including current degree program, transfer credit, and all campus course work is listed on the Academic Transcript. A student may request a transcript to be sent to a third party by completing the “Request a Transcript” online.

  1. Official transcripts will not be released if the student has an outstanding balance at the Business Office or in conjunction with the requirements for student loans, or immunization health records.

Transfer of Credit Practices

The University of Maine at Fort Kent recognizes that students may complete post-secondary work at other institutions. This work is important to the student and also to the University. UMFK will make every effort to recognize the credits through the transfer process and apply these toward its program requirements. Where the content of courses from the previous school is equivalent to that of UMFK courses, students will be given credits toward their degree requirements. Where there is no compatibility of content, elective credit will be given. UMFK also has special arrangements with select schools whereby credits are accepted directly into UMFK programs.

In order to receive credits for work from other institutions, students must present “official” transcripts from each post-secondary school. For students who are applying for transfer to Fort Kent, the transcripts must be sent to the University of Maine System, Shared Processing Center, P.O. Box 412 Bangor, ME 04402-0412 or send electronically to edocs@maine.edu. For those taking courses at other schools while a student at UMFK, the transcript should be directed to the Registrar’s Office.

Once transcripts are received in the Registrar’s Office, they will be evaluated and credits accepted as appropriate. The student will then be notified of the transferability of courses as well as how the credits will apply to his/her degree program. The acceptable credits will then be posted on the UMFK transcript. Decisions on transfer credit evaluations may be reviewed by the Vice President of Academic Affairs.

Although all coursework will be considered for transfer, credits will be acceptable for transfer only under the following conditions:

  • Only work from institutions accredited by regional accrediting agencies will be accepted in transfer.
  • Only work with grades of “C-” and above will be accepted (“C” and above for Nursing Students.)
  • Grade Point Averages (GPA) from other schools do not transfer. Grades from within the University of Maine System are listed on the UMFK transcript but are not included in the UMFK GPA.
  • Only work which applies to a course of study at UMFK will be accepted.
  • Nursing clinical courses are not transferable.
  • Credits from vocational or technical schools are accepted if they were taken as part of an associate degree program.

UMFK differentiates between courses offered during the freshman/sophomore years (lower level) and those at the junior/senior years (upper level). For transfer courses, the level is determined at the time of transfer evaluation. Courses which are considered upper level at the “away” school are considered upper level at UMFK. Courses which are considered lower level at the away school are considered lower level at UMFK. It is recognized that conflicts will exist between the numbering schemes. Credits from two-year institutions will be considered the equivalent of lower level work (freshman and sophomore years) at the University of Maine at Fort Kent.

NOTE: For students transferring within the University of Maine System:

“Trustee policy is to provide the maximum opportunity for transfer within the System. When a student is accepted for transfer within the University of Maine System, all undergraduate degree credits with a minimum grade of “C-”(“C” and above for Nursing students) obtained at any unit of the University will be transferable to any other unit but will not be automatically applied to the specific academic degree program to which the student has transferred. Each student will be expected to meet the established requirements of the academic program into which transfer is affected, and appropriate application of that credit is to be the responsibility of the particular academic unit. To determine which courses are transferable for degree program credit, students who anticipate the need to transfer course credits should consult with their academic advisor prior to enrollment.”

Transfer Information

The University of Maine System has developed a Transfer policy to assure maximum movement of credits while maintaining individual campus autonomy and program integrity.

University of Maine System Transfer Credit Practices:

  1. Transferring students must provide official transcripts reflecting all previous post-secondary coursework.
  2. An evaluation of transfer credit will be prepared by the Transfer Officer for each accepted transfer student, and will be available in the student’s MaineStreet Student Center. The transfer student should meet with an academic advisor at the receiving university to review how the transfer credit will be applied toward the student’s degree program. Transfer evaluations will be prepared based on the following principles:
    1. Within the University of Maine System. Undergraduate courses completed with a C- or higher, (“C” and above for Nursing students) including P grades, will transfer from one UMS university to another. Grades will be recorded on the student’s transcript but not computed into the cumulative GPA.
    2. Outside the University of Maine System. Credit earned with a C- or higher (“C” and above for Nursing Students) in courses from regionally accredited colleges/universities outside the UMS will be considered for transfer. Pass-fail courses taken outside the UMS must have “pass” defined as a C- or higher in order to transfer.
    3. Generally, course grades do not transfer from one college/university to another. Semester and cumulative GPA’s reflect only those courses taken at the home university. Students in cooperative degree programs should inquire about any exceptions that may apply.
    4. Coursework defined as developmental by the university to which the student is transferring will not be awarded degree credit. Developmental courses are considered preparatory to college-level work, and will not count towards a degree.
    5. Courses from colleges and universities outside the United States will be accepted for transfer consistent with established university policies and practices.
  3. Credit may be awarded for high school Advanced Placement (AP) exams, College Level Examination Program (CLEP) exams, or college-level knowledge gained through life experience (e.g., prior learning, such as military or other training) when validated through the approved campus processes.
  4. Students with coursework from non-regionally accredited schools may inquire into the possibility of validating some or all of their learning through testing and/or approved university credit for prior learning processes. Students interested in this option should contact the university Prior Learning Assessment Coordinator for more information.
  5. If a student has concerns about the transfer evaluation, the student should contact the Transfer Officer at the receiving university. After such conferral, the student may appeal through the academic appeals process at the receiving university.
  6. Transfer students should consult the university’s catalog and/or meet with an appropriate advisor to determine requirements regarding the number and distribution of credits that must be completed at the university to earn the desired degree.
  7. Students must meet the established requirements of the academic program or college into which they are transferring. Transfer credits do not necessarily count towards these requirements.
  8. Students may also confer with the Transfer Officer and/or academic advisor regarding possible flexibility in the application of their credits to their program, through approved campus processes.
  9. Current UMS students who plan to take courses at another university, inside or outside of the UMS, are obligated to seek prior approval of their plans from their advisor and the Transfer Officer where they are matriculated. This is done through completion of the “Away Form”.

University Catalog

The University Catalog contains the basic policy statements concerning students’ academic relationship with the University. Each student has access to the online catalog which may be obtained at the UMFK portal (under the “Academic Resources” menu, click “University Catalog”). Students are urged to read the catalog thoroughly before consulting with their advisors, division chairpersons, Academic Affairs Office, or Registrar when they have questions.